2008 Proof of Concept Grant Proposal Submission Guidelines


The goal of NWACC's Proof of Concept Program is to stimulate new curricular uses of leading edge information technologies. Our hope is that this program will enhance the learning environments at NWACC institutions through the development of models that can be used to guide the implementation of new technologies. Some examples of leading edge technologies include: the delivery of applications over high-bandwidth networks; applications using multifunction, hand-held devices; creative applications of learning management systems; podcasting; Web 2.0 applications; etc. Funds may be used to purchase hardware or software, provide access to networked resources, develop new software, modify existing software, provide faculty stipends, etc. Traditionally, NWACC has awarded ten to fifteen grants of $10,000 each. For information about the number of awards made each year, please visit the grant statistics page.


Grant proposals may be submitted only by faculty, librarians, or professional staff members employed on a continuing, full-time basis at NWACC member institutions.  Individuals may apply for only one NWACC grant per year. Members of the NWACC Board, officers of the Corporation, and staff or paid consultants of the Corporation are ineligible to submit grant proposals or to receive grant payments.

Organizational Contact

If you would like to discuss an idea for a project, please contact your organization's NWACC representative.

Submission Forms

Proposal submission must be done via NWACC's 2008 web application form. In order to complete the web application, you will need to obtain an Eligibility Code from your NWACC representative. Proposals that do not have valid codes will not be processed.


Feb. 22, 2008 Project proposals must be received by 5:00 p.m., Pacific Standard Time
March 7, 2008 Acknowledgements of receipt sent to proposers by e-mail
April 21, 2008 Award decisions sent to applicants and NWACC representatives
May 9, 2008 Initial award payments distributed
August 8, 2008 Project web site must be established and linked to NWACC web site
Sept. 12, 2008 Initial progress report must be completed and e-mailed to NWACC
Nov. 12, 2008 Final award payments distributed
April 13, 2009 Final progress report must be completed and e-mailed to NWACC
May 1, 2009 Winner of Outstanding Project award announced

Feedback on non-funded proposals

Because of the large number of proposals received each year, NWACC does not provide feedback about non-funded proposals. Excellent examples of successful proposals may be found on the Web site of recently funded NWACC grant projects.

Project Deliverables

  1. By August 8, 2008, A web site about the project must be established. Because the web site will be the primary medium through which the project’s benefits will become known to other institutions, it should be as rich a source of information as possible. At minimum, it must include the title of the project, identities and contact information for the principal investigators, and the text of the project proposal. The web site must also prominently acknowledge NWACC’s contribution to the project and provide a link to the NWACC web site.

  2. By September 12, 2008, the principal investigator or delegate must e-mail to a brief initial progress report demonstrating satisfactory progress toward completion of project goals. This report should include a list of expenditures made to date, positions filled, work accomplished, and a timeline for the completion of grant-funded activities.

  3. By April 13, 2009, the principal investigator or delegate must e-mail to a final progress report including a closing financial statement as well as a discussion of:

    • how the project met the goals identified in the proposal;
    • how the results of the project are being utilized in teaching, research, and/or student learning;
    • other faculty, departments, divisions, and/or schools utilizing the project results in teaching, research, and/or student learning;
    • other colleges or universities utilizing the project results;
    • any papers or presentations resulting from the project.
    • any additional funding (from within the institution or from external granting agencies) attained as a result of the NWACC grant

Grant Payments

Awards will be made in two payments: A payment of $8,000 will be issued May 9, 2008. A second payment of $2,000 will be issued November 12, 2008 provided that: (a) the project web site has been established; and (b) the initial progress report indicates satisfactory evidence of progress towards completion of the project. Payment checks will be sent to the appropriate financial officer of the NWACC member institution.

Allowable Budget Items

Please note that institutional overhead and/or indirect costs will not be supported by NWACC grants.

Examples of valid expenses include:

* Note that faculty stipends may not exceed $3,000 per individual or, in total, consume more than 60% of the grant amount.
** Tuition payments, scholarships, fellowships, and assistantships are not permitted uses of NWACC grant funds.

Selection Criteria

All proposals must address the following criteria:

Other Criteria:

Additional consideration will be given to proposals that address the following optional criteria:

The NWACC Grant Committee expects that, to the degree possible, awardees will render their projects accessible to individuals with disabilities. Likewise, awardees shouldtake care to ensure that the development and subsequent use of project materials will not compromise network security or infringe on the privacy of individuals.

NWACC 2009 Outstanding Grant Award

All funded projects become eligible for NWACC’s 2009 Outstanding Project award. The project that is judged by the NWACC Grant Committee to represent the best use of NWACC funds will receive an additional award of $5,000.  The Outstanding Project Award will be announced May 1, 2009. The award will be based on the information made available through the project web site, initial progress report, and final project report. The award payment will be made to the institution of the project leader and earmarked for use at the project leader’s discretion as allowed by the policies of the institution.  Winners will be invited to make a presentation about the project and its impacts at the annual NWACC CIO Summit. NWACC will cover the cost of (one) presenter's reasonable travel and lodging expenses for that event.

Additional Information

If you have questions about the grant program, please contact NWACC at: or 503-777-7254.